Consent in Profiles

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Overview

Rules around customer consent vary between email and SMS. It is crucial to understand these differences to comply with international laws and maintain a positive relationship with your customers. By the end of this article, you will have learned the rules and best practices for email and SMS compliance.

Email

When someone subscribes to one of your lists (e.g., through a signup form) their consent status is marked as true in Klaviyo. This results in the creation of their profile in your account (if it does not already exist) and a green checkmark in the Channels section of this profile.

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The green checkmark under Consent Status shows that this profile has subscribed to your lists, but does not necessarily mean that they consent to all marketing. Meanwhile, if a customer has unsubscribed, and is globally suppressed, a red X will appear here instead.

For more information on suppression and unsubscribes, head to Unsubscribes in Klaviyo.

There are multiple icons that can appear in this section of a profile that signify partial or lack of consent. For clarity on the different icons under Consent Status, please see the Channels section of Contact Profiles in Klaviyo.

GDPR

In some cases, international laws will affect email consent. A prime example of this is GDPR, which governs residents of the EU. For information on how to remain compliant and access appropriate consent for EU customers, please see our article on collecting GDPR compliant consent and our FAQs on the topic.

Email Best Practices

It is best practice to have double opt-in enabled in your account. This means that, when a customer subscribes via a signup form or other subscription method, they will receive a confirmation email to verify that they want to subscribe. All free accounts require this feature to be toggled on. Double opt-in ensures that you maintain good deliverability and avoid spam traps that negatively affect your email provider reputation.

Klaviyo also requires that you include an unsubscribe link in all of your emails. This is required by US law and ensures a seamless experience for your customers, improving email deliverability. It is always better that someone unsubscribes from your content rather than marks it as spam. You can customize your unsubscribe link as well to fit your business style and needs.

SMS

SMS consent is collected separately from email consent. If you have email consent for a profile, that does not mean that you can legally send that same contact SMS messages and vice versa.

In order to send an SMS message to a profile, you must collect their SMS consent. You can ask for SMS consent in a landing page on your site, prompt website visitors to subscribe in a signup form, or request it from email subscribers in a campaign. To learn more about how to gain SMS consent, head to our Guide to Collecting SMS Subscribers.

Once consent is granted from a profile, their phone number will appear under Channels along with another green checkmark denoting their consent status.

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SMS Best Practices

Like email, there is a double opt-in process for SMS. Though not mandatory, double opt-in is highly recommended. These messages confirm that the phone number of the recipient is legitimate, provide you a record of consent, and allow text message recipients to opt-out if they change their mind.

A recipient marking a text message as spam carries greater consequences than a recipient marking an email as spam. If you are reported as spam by recipients, you may be subject to hefty fines under US law. SMS consent laws are mandated by TCPA. To comply with their laws, Klaviyo requires that you send certain keyword responses to customers. These keyword responses are free of charge and can be edited. Note that any optional keywords, such as custom subscribe keywords, are not free. 

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