Create and Send a Campaign



A campaign is a one-time send to a pre-established target group of contacts - think regular newsletters, sale announcements, or promotional sends. An individual campaign can be created and sent immediately, or a campaign can be prepared and then scheduled to send at a later time. 

In this article, we cover the basics of campaigns.

Before Starting

Before you start sending you need the following things:

Campaign vs. Flow

In Klaviyo lingo, it is important to distinguish between flows and campaigns.



Send to a target list that you build in advance

Send one or more automated emails, curated based on certain triggers and filters

Manually created and scheduled

Triggered every time a certain behavior occurs

Example: monthly emails for a newsletter list, or a flash sale announcement to existing customers

Example: automated  "Welcome Email" that sends to new subscribers immediately after they signup

Building a New Campaign

Klaviyo’s campaign wizard guides you through the steps for creating your campaign. First navigate to the Campaigns tab and click Create Campaign.


The Campaign Wizard takes you through the following three screens:

  • Names & Recipients
  • Message Content
  • Review & Send


Choose Name & Recipients

The first screen of the wizard covers the basic settings of your campaign, who you send to, and details about how you send.

  1. First, name your campaign and add a tag if you would like.
  2. Choose an existing list or segment to target. For example, you may want to send a campaign to your Newsletter List or you may want to send a campaign to a list with all customers that have 2 or more purchases.
  3. If you want to send to multiple lists/segments, select which lists/segments you would like to include or exclude. Learn more about Klaviyo's multi-list sending feature.
  4. Make note of the expected recipient count - this estimate removes duplicate profiles, excluded profiles, and suppressions.
  5. Enable or disable smart sending.
  6. Enable or disable Google Analytics tracking.

Create Campaign Content

The second screen in the wizard is where you build your email template. Create a new template or choose a template from the template library.

  1. Double check the From, Reply-To Email, and Subject lines. These are populated based on your organization info. You can also add a different Reply-To email address if you would like responses to go to a different inbox (for example, if you want your Klaviyo email to come from a personal email but responses to go to a support inbox).
  2. Select how you would like to create campaign content:
    • Rich HTML / Drag & Drop
      Our email editor automatically optimizes your email for mobile and makes it easy to create complex email layouts.
    • Text Based / Simple
      If you'd like to send a text only email, this is the option you're looking for. This is a good option for sending an email that looks like it came directly from you rather than your organization.
    • Use Template from Library
      If you've already created your own base template, newsletter template or snack template, this is where you should start. You can also choose a template from the Klaviyo template library.
    • HTML Editor
      If you have your own HTML email template you're importing, or you want to code an HTML template from scratch, this is the option to choose.
  3. Use the Drag and Drop editor to make changes to your design and click Save Content.

Schedule and Send Your Campaign

The third and final screen of the wizard allows you to review, schedule, and send your campaign.


At this step in the wizard you can choose to add a variation to your email if you'd like to AB test your campaign.

First, click Review & Send Campaign.
Next, review all sections and click Schedule or Send2019-08-05_09-50-52.png 

Next, schedule or send your campaign.


Select when you would like to send your campaign and it will be queued and sent within a few minutes after the time you set. You can either send immediately or send at a later date and time. During high volume sending periods you may see a 5-10 minute delay when scheduling a campaign to send immediately.

Determine Recipients at Send Time

The option to "determine recipients at send time" does the following:

  • Klaviyo will take a new snapshot of your target list or segment right before the scheduled campaign sends. This ensures that everyone who is added/removed from the list or segment between the scheduling and send time correctly receives or does not receive the email.
  • Learn more about determining recipients at send time.

 If you want to determine recipients at send time, select a time and timezone when you would like your email to send. Next, check the box to determine recipients at send time. 


Deliver Message According to Recipients' Time Zones 

If enabled, this option will send your campaign to each recipient based on their timezone. If we're not sure of a recipient's time zone, we'll send the campaign based on the timezone you select at the account level. If the scheduled send time has already passed in a recipient's time zone, they will receive the campaign immediately. Because of this, if you select this option, you cannot change the send time after you schedule the email. You cannot send according to time zone if you're A/B testing the campaign.

When you choose to Send based on each recipient's time zone, you cannot also Determine recipients at send time.

Batch Sending

If you would like to split your email send into smaller batches and send over a length of time, you can use batch sending. This can be useful if you are worried that the email might drive a huge influx of traffic to your website that you're unprepared to handle. You cannot use batch sending if you're A/B testing the campaign.

To do this, select the option Gradual send over several hours and edit the campaign sending as you see fit. When you're done, select Schedule.


Smart Send Time

Smart Send Time allows you to put your business data to work and find the optimal time to email your customers to maximize open and click rates using a model developed by our data science team. Head to our article on Getting Started with Smart Send Time for more information. 


Example Campaigns

  • New or featured
    Highlight curated products that are new or in-season, or feature what's new with your company or organization.
  • Storytelling
    Your business or organization is one of many out there. Explaining what makes it unique, and featuring the people "behind the brand", can build brand loyalty and community by helping your subscribers feel more connected to what you do and who you are.
  • Highlight interesting content
    Provide a short lead into a recent blog post, or another piece of content you’ve created, and send subscribers a link to read more. Developing your company's voice as relevant go-to source for new and interesting content in your industry is a great way to keep subscribers and customers coming back for more.
  • Promotions
    Announce a special promotion or sale your business is offering. Even better if it's exclusive to email subscribers - creating a sense or urgency and exclusivity drives action.

Further Reading

Learn more about campaigns by checking out the articles in our Campaigns section, or reading the recommendations below.


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