Guide to Smart Sending in Klaviyo

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Overview

Smart Sending allows you to limit the number of emails or text messages someone can receive from you in a given period of time. This is a good way to prevent your subscribers from receiving too many messages at once if you have many active flows and campaigns.

In this guide, you will learn more about Smart Sending; how it works for campaigns and flows; as well as how to edit the timeframe, disable it, or A/B test it. 

Smart Sending

When an email or SMS message has Smart Sending enabled, Klaviyo will automatically check to see if that recipient has received a message from you within your account's Smart Sending period before it sends. If this person has received another message from you too recently, they will be skipped from receiving the current message.

Your email and SMS message Smart Sending windows are configured separately in your account settings. 

When a message is skipped due to Smart Sending, it will not automatically be rescheduled to send at a later time. This is because most messages are time-sensitive. If you want to resend an email that was skipped due to Smart Sending, you can do so from either an individual’s profile or from navigating to the specific flow message and clicking View all Analytics > Recipient Activity. For more details, check out this guide to resending flow emails.

You can also manually clone campaigns or recreate a flow message as a campaign and then sending the new version. Once a customer enters a flow triggered by a specific event and either gets a message or is skipped (or processed in the flow with a different outcome), the customer cannot be re-queued for the flow.

Currently, it’s not possible to resend a text message to someone who was skipped due to Smart Sending except by doing so manually. 

Change the Smart Sending Timeframe

You can adjust the Smart Sending timeframe for your account by navigating to Account > Settings. Note that updating the smart sending window does not retroactively affect recipients. For instance, if you update the Smart Sending window from 16 to 6 hours, and you sent a campaign 8 hours ago, recipients will still be skipped due to Smart Sending for the next 8 hours for any new campaigns. 

Email Smart Sending Window

You can adjust the Smart Sending timeframe for your account by navigating to Account > Settings > Email. You will be able to adjust your Smart Sending period under Smart Sending PeriodIf you use Klaviyo to send transactional emails, you can also specify whether or not you would like Smart Sending to apply to transactional emails. In almost all cases, Smart Sending should remain disabled for transactional emails, as these are messages that customers anticipate receiving and search for in their inboxes.

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SMS Smart Sending Window

You can adjust the Smart Sending timeframe for your SMS messages sent by navigating to Account > Settings > SMS. You will be able to adjust your Smart Sending period within the SMS Sending Settings area. By default, this window will be set to 24 hours. Klaviyo will automatically send transactional text messages regardless of your Smart Sending window.

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Disable Smart Sending for a Message

Campaigns

You can choose to enable or disable Smart Sending on a per-campaign basis. We recommend keeping Smart Sending turned on for most, if not all, marketing emails. You'll see a checkbox related to enabling/disabling Smart Sending in the first step when you create a campaign. 

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Flows

Smart Sending can be adjusted by clicking the Review tab for an email or SMS message within a flow. Then, find the Smart Sending section at the bottom of the window. Here, you can turn Smart Sending on or off. If you would like to turn off Smart Sending for an entire flow, you'll have to do this for each message individually.

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Smart Sending and A/B Testing

A/B tests that receive no results due to Smart Sending are automatically cancelled. This means that everyone in the test pool for your A/B test email campaign got skipped because they received another email too recently. If you receive an in-app notification like the one below, your A/B test has been canceled and you need to resend your campaign to reach your recipients. (A/B testing is not currently available for SMS campaigns.)

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